Stipulations
Privacy Notice
1. Scope
The scope of the privacy statement applies to all data subjects whose personal data is processed in accordance with the requirements of the GDPR.
2. Responsibilities
2.1
Brahma Kumaris vzw Belgium, as data controller, is responsible for making this privacy statement available to data subjects before Brahma Kumaris vzw collects and processes their personal data.
2.2
All volunteers of Brahma Kumaris vzw who interact with data subjects are responsible for bringing this notice to the attention of the data subject and for obtaining their consent to the processing of their data.
3. Privacy statement
3.1
Who are we?
Brahma Kumaris vzw teaches Raja Yoga as a way to experience peace of mind and a positive approach to life.
The organisation offers opportunities for people of all religious and cultural backgrounds to explore their own spirituality and learn skills of reflection and meditation derived from Raja Yoga, which will help them develop inner peace, clear thinking and personal well-being.
The Brahma Kumaris vzw can be contacted as follows:
Brahma Kumaris vzw
Lange Violettestraat 203, 9000 Ghent, Belgium
Tel.: +32 498 07 58 15
Email: gent@be.brahmakumaris.org
OND.NR. 0419.308.828 - RPR Ghent
The personal data we like to collect and process:
Category 1 - personal information
obtained directly from the data subject / or from affiliated organisations
Category 2 - special category data
obtained directly from the data subject or from affiliated organisations
Category 3 - via cookies
Category 1 - The personal data we collect is used for one or more of the following purposes:
to organise events such as: seminars / workshops / courses / retreats / lectures
to keep data subjects informed with information about events (this can be done via newsletters / e-flyers)
to comply with legal obligations of the data controller, such as: health and safety regulations / financial regulations / immigration law / child protection laws / requirements regarding wills and charitable bequests / for insurance purposes
to facilitate travel coordination
purposes related to IT management
for marketing purposes
to manage volunteers
Our legal basis for processing personal data is at least one of the following:
processing is necessary to comply with the data controller's legal obligations for processing
the data subject gives consent for one or more specific purposes
processing is necessary to protect the vital interests of the data subject
there is special protection for personal data relating to children and vulnerable adults
The special categories of personal data are:
health (suitable for guests/participants with special needs, dietary requirements or other health information processed in the vital interests of the data subject)
lifestyle practices (to visit the spiritual headquarters in India)
Category 3 - Mapping website visits - cookies
The Brahma Kumaris vzw websites keep track of general visitor data, including your computer's IP address, the time of retrieval and data sent by your browser. This data is used to analyse visitor and click behaviour on the websites. Brahma Kumaris vzw uses this information to improve the functioning of the websites. This data is anonymised as much as possible and is not provided to third parties.
Brahma Kumaris vzw uses cookies on its websites to optimise your user experience. By clicking “OK” or continuing to use the websites, you agree to the placement of these cookies. Would you like to know more about cookies or change your cookie settings for this website? Please visit the following website: www.aboutcookies.org.
3.2
Consent
By agreeing to this privacy statement, you give us permission to process your personal data and special category data specifically for the purposes identified above.
Consent is required for Brahma Kumaris vzw to process both types of personal data, but this must be explicitly stated. Where we ask you for special category data, we will always tell you why and how the information will be used.
You may withdraw your consent at any time by notifying Brahma Kumaris vzw by email (gent@be.brahmakumaris.org) in accordance with the withdrawal of consent procedures.
3.3
Disclosure
The Brahma Kumaris vzw will only disclose your personal data to third parties or transfer your personal data to affiliated organisations in third countries and/or EU countries or to comply with legal requirements under the GDPR.
The following external parties and non-EU countries (third countries) will receive your personal data as part of the processing activities:
Third parties in Belgium
First aid training providers
Travel agencies
Insurance companies
Professional institutions (auditors, lawyers, banks, etc.)
Safeguards to protect your personal data
Encryption of personal data during transport using appropriate encryption solutions (e.g. recent versions of online TLS or encrypted devices)
Authentication, authorisation and audit of data access or delivery.
Third countries (non-EU) and EU countries
As the Brahma Kumaris is part of a global network in more than 100 countries, some data may be shared within the Brahma Kumaris network.
Safeguards to protect your personal data
Encryption of personal data during transport using appropriate encryption solutions (e.g. recent versions of online TLS or encrypted devices).
Authentication, authorisation and audit of data access or delivery.
Memorandum of Understanding with independent Brahma Kumaris branches in non-EU countries
3.4
Retention period
Brahma Kumaris vzw processes personal data for as long as strictly necessary in accordance with GDPR requirements and stores personal data in accordance with the Brahma Kumaris vzw retention policy for archiving.
Your rights as data subjects
At any time that we hold or process your personal data, you, the data subject, have the following rights:
Right of access and inspection - you have the right to request a copy of the information we hold about you.
Right of rectification - you have the right to correct any data we hold about you that is inaccurate or incomplete.
Right to be forgotten - in certain circumstances, you may request that the data we hold about you be deleted from our files.
Right to restriction of processing - where certain conditions apply, you have the right to restrict processing.
Right to portability - you have the right to transfer the data we hold about you to another organisation.
Right to object - you have the right to object to certain types of processing, such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to object to automated processing or profiling.
Right to judicial review: in the event that Brahma Kumaris vzw refuses your request under the right of access, we will give you a reason why. You have the right to complain as set out in clause 3.5 below.
All of the above requests will be forwarded if a third party is involved (as mentioned in 3.3 above) in the processing of your personal data.
3.5
Complaints
In the event that you wish to lodge a complaint about how your personal data is processed by Brahma Kumaris vzw or third parties as described in 3.3 above, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and with Brahma Kumaris vzw.
The details for each of these contacts are:
Contact details of the supervisory authority:
The Privacy Commission
The Commission for the Protection of Privacy (CBPL)
Drukpersstraat 35, 1000 Brussels
Tel.: +32 2 274 48 00
Fax: +32 2 274 48 35
Email: commission@privacycommission.be
Data Controller (the data controller)
Brahma Kumaris vzw - OND.NR. 0419.308.828
Lange Violettestraat 203, 9000 Ghent, Belgium
Email: gent@be.brahmakumaris.org
Tel.: +32 498 07 58 15
Online privacy statement
4.1
Personal data
Under the EU General Data Protection Regulation (GDPR), personal data is defined as:
"Information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
4.2
How we use your information
This privacy statement explains how we, Brahma Kumaris vzw, collect and use your personal data to invite you to events, retreats or public programmes, to comply with the legal requirements of the data controller, such as insurance purposes, health and safety regulations, financial regulations, immigration laws, child protection laws, etc.
4.3
Why does Brahma Kumaris vzw need to collect and store personal data?
We need to collect personal data so that we can provide you with information about public events, retreats, or to welcome you as a guest at our location, or in accordance with legal requirements. In any case, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not infringe on your privacy.
If we wish to contact you for marketing purposes, Brahma Kumaris vzw will contact you for additional consent.
4.4
Will Brahma Kumaris vzw share my personal data with anyone else?
We may pass on your personal data to external service providers in the course of our dealings with you. All third parties with whom we may share your data are obliged to keep your data secure and to use it only for the purpose for which it was collected. When they no longer need your data to provide this service, they will dispose of the details in accordance with the GDPR. If we wish to pass on your special category data to a third party, we will only do so after obtaining your consent, unless we are legally obliged to do otherwise.
4.5
How does Brahma Kumaris vzw use the personal data it collects about me?
Brahma Kumaris vzw processes (collects, stores and uses) the information you provide in a manner consistent with the EU General Data Protection Regulation. We will endeavour to keep your information accurate and up to date and will not retain it for longer than is strictly necessary.
The Brahma Kumaris vzw is required to retain information in accordance with the law, such as information required for income tax and audit purposes. The length of time certain types of personal data must be retained may also be governed by specific business requirements and agreed practices. Personal data may be retained beyond these periods, depending on individual business needs.
4.6
Under what circumstances will Brahma Kumaris vzw contact me?
Our aim is not to be intrusive, and we are committed to not asking irrelevant or unnecessary questions. Furthermore, the information you provide will be subject to procedures to minimise the risk of unauthorised access or disclosure.
4.7
Can I find out what personal data Brahma Kumaris vzw has about me?
Brahma Kumaris vzw can confirm, at your request, what information we hold about you and how it is processed. If Brahma Kumaris vzw holds personal data about you, you can submit a request to access personal data in accordance with the General Data Protection Regulation.
4.8
What forms of ID do I need to provide to access this information?
When requesting information about your personal data, Brahma Kumaris vzw requires one of the following or a combination of the following IDs: an ID with a valid and recent photo / address details / passport (travel document), driving licence / recent utility bills.
4.9
Google Analytics
Brahma Kumaris vzw uses Google Analytics to track how users use the websites and how effective Brahma Kumaris vzw's Adwords advertisements are on Google search result pages.
The information obtained in this way, including your computer's address (IP address), is transferred to and stored by Google on servers in the United States. For more information, please read Google's privacy policy. You can also find the Google Analytics privacy policy here: https://www.google.com/policies/privacy/.
Google uses this information to track how our websites are used, to provide reports about the websites to Brahma Kumaris vzw and to provide its advertisers with information about the effectiveness of their campaigns.
Google may provide this information to third parties if Google is legally required to do so, or insofar as these third parties process the information on Google's behalf. Brahma Kumaris vzw has no influence on this.
Brahma Kumaris vzw has not given Google permission to use Analytics information obtained through Brahma Kumaris vzw for other Google services.
4.10
Mailchimp - data processor
Brahma Kumaris vzw uses Mailchimp to keep track of personal data. MailChimp is a handy and professional web programme that makes it very easy to create and send newsletters. Read Mailchimp's privacy policy for more information. You can also find Mailchimp's privacy policy here: https://mailchimp.com/legal/privacy/.
Brahma Kumaris vzw has not given Mailchimp permission to use personal data obtained through Brahma Kumaris vzw for other Mailchimp services.
4.11
CHANGES
Brahma Kumaris vzw reserves the right to change this privacy statement at any time.
©2025 Brahma Kumaris vzw | Lange Violettestraat 203, 9000 Ghent, Belgium
